Forest Philharmonic Society Privacy Notice
Definition of to Whom Notice Applies
Forest Philharmonic Orchestra is a wholly-owned subsidiary of Forest Philharmonic Society.
Throughout these policies references to Forest Philharmonic include both companies.
The Registered Office is: 22 Tower Hamlets Road, Walthamstow, London E17 4RH
Forest Philharmonic (“ we“, “ us” or “ our“) is committed to protecting and respecting your privacy.
We own and operate the website http://forestphilharmonic.org.uk/
In this Privacy Notice, references to “ you” are to any person who submits data to us about themself
or on behalf of someone else.
This Privacy Notice (together with any other of our terms and conditions, and any other documents referred to in them) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read this Privacy Notice carefully to understand our views and practices regarding your personal data and how we will treat it.
We will only use your personal data in the manner set out in this Privacy Notice. We will only use your personal data in a way that is fair to you and according to the relevant legal basis. We will only collect personal data where it is necessary for us to do so and where it is relevant to our dealings with you. We will only keep your personal data for as long as it is relevant to the purpose for which it was collected or for as long as we are required to keep it by law.
We use personal data for the following purposes: –
• To inform you of news, events, activities, conferences and services;
• Occasionally, to ask for the views and opinions of you about matters relating to us and associated organisations;
• To provide development for our players;
• To manage events, meetings, rotas and volunteers in order to enable us to provide concerts, workshops, and similar;
• To administer membership records;
• To provide a contact directory which enables players to contact one another easily;
• To fundraise and promote our interests, those of our collaborative partners and associated organisations;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To comply with our legal obligations to maintain records and registers;
• To manage our employees and contractors;
• To manage relationships with outside users and suppliers.
What is the legal basis for processing your personal data?
In processing personal data we rely on the following legal bases:
• Processing as necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
• Processing as necessary for other legal obligations;
• Processing as necessary for our contractual obligations;
• Processing as carried out by us as a not-for-profit body with an educational aim and: –
◦ the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
◦ there is no disclosure to a third party without consent.
• Explicit consent of the data subject;
Other than as set out in this Privacy Notice, we shall NOT sell or disclose your personal data to third parties without obtaining your prior consent unless this is necessary for the purposes set out in this Privacy Notice or unless we are required to do so by law.
We may pass your details to a third party in order for them to assist us in the performance of our purposes as if they are us and without them acquiring any right to the data other than in assisting us.
You should only submit to us information which is accurate and not misleading. You should keep that information up-to-date and let us know as soon as possible of any changes to that information in writing to our Registered office, see above.
By submitting your or anyone else’s data to us, you must ensure that you have full authority and
consent to supply us with that data on their behalf and you warrant to us that you have that authority.
Data provided in relation to registration for any event may be subject to a specific Privacy Notice associated with that event.
You are advised that you have the right to have your data amended to remove errors, to withdraw your consent for some or all processing which is based upon consent, and to have such records deleted. For these purposes you may contact our data controller by writing to our Registered office, see above. Possible consequences of such changes to consent will be loss of benefits provided by processes from which you opted out.
You further have the right to lodge a complaint with the supervisory authority, the Information Commissioner’s Office, see ico.org.uk.
Any correspondence may be recorded.
Any changes we may make to this Privacy Notice in the future will be posted on the Website, a tevents, and, where appropriate, notified to you by e-mail.
This Privacy Notice was most recently updated as version 1.1 on 24-May-2018